The Community Business Development Corporation (CBDC) in Eastern PEI is looking to hire an Executive Assistant!

CBDC Eastern PEI assists in the creation of small businesses and the expansion and modernization of existing businesses by providing financial and technical services to entrepreneurs.
• Financial assistance is available in the form of loans, loan guarantees and equity financing to existing and aspiring entrepreneurs.
• Business counselling, help & advice is available to small businesses. We help businesses to succeed and therefore we give high priority to the advisory role of our mandate.
• Entrepreneurship development and training to individuals and small business owners/managers are available in our office.
• Technical assistance usually takes the form of guidance and coaching, and sometimes advocating on behalf of our clients to other lending establishments or regulatory agencies.

This is a full-time permanent position starting immediately or as soon as possible. The salary is $33,150 - $48,750 per year depending on the qualifications of the applicant. This position is 37.5 hours per week, Monday to Friday.

To apply for this position, please forward your resume to Terra Quinn, terra.quinn@cbdc.ca, by January 28th, 2021. Please state Executive Assistant (EA) as the subject. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Job Overview
The Executive Assistant coordinates administrative procedures, public relations activities and research and analysis functions for the Executive Director/General Manager. The EA provides a wide range of administrative support to the CBDC, ED/GM ensuring the efficient operation of the organization.

Duties
• Establishes and co-ordinate administrative policies and procedures for the Executive Director/General Manager.
• Analyzes incoming and outgoing memoranda, submissions and reports and prepare and co-ordinate the preparation and submission of summary briefs and reports.
• Prepares agendas and make arrangements for committee, board and other meetings. Conduct research, compile data and prepare papers for consideration and presentation by executives, committees and boards of directors.
• Meets with individuals, special interest groups and others on behalf of ED/GM to discuss issues and assess and recommend various courses of action.
• Liaises with colleagues, CBDC board members and with other organizations and associations on behalf of ED/GM.
• Performs bookkeeping and accounting duties using Sage 50 software to post invoices, payments and bank reconciliations.
• Prints cheques and maintain financial reports on various projects.
• Creates and maintains budgets on projects and operational costs.
• Monitors project progress, prepare and submit claims as needed for projects.
• Prepares and submits proposals, applications, reports and other information as needed to various funders.
• Opens and distributes incoming regular and electronic mail and other material and co-ordinates the flow of information internally and with other departments and organizations.
• Answers telephone and electronic enquiries and relay telephone calls and messages.
• Books board meetings, prepare meeting agendas, documents and minutes.
• Prepares, key in, edits and proofreads correspondence, invoices, presentations, brochures, publications, reports and related material from machine dictation and handwritten copy.
• Maintains communication with Board Members including confirming meeting attendance and sending out meeting documents.
• Schedules and confirms appointments and meetings of ED/GM.
• Maintains and orders office supplies and inventory.
• Setups and maintains manual and computerized information filing systems.
• Coordinates maintenance of office equipment.
• Client Information Officer lunch coverage as needed.
• Other duties as required.

Qualifications

Education
• Completion of secondary school is required.
• Successful completion of a business administration, office studies or related program is an asset.

Experience
• 1-year minimum experience working in an office setting is required.
• Experience as an EA is an asset.
• Experience with Sage 50 accounting software or similar software is an asset.

Skills & Knowledge
• Proficient in the use of Microsoft programs (Excel, Word, Outlook).
• Excellent attention to detail skills.
• Strong organization, prioritizing and time management skills to met deadlines.
• Ability to problem solve and multitask.
• Must be self-motivated.
• Must maintain a high degree of confidentiality.
• Organizing and coordinating the activities of groups and individuals to align their activities with organizational objectives.
• Examining data or facts to determine appropriate actions or recommendations.
• Conducting studies to increase knowledge and understanding and examining facts to find cause or support for ideas.
• Providing guidance and advice to enable decision-making about tasks, situations, and processes.
• Developing alliances, contacts or partnerships, and exchanging information with others.
• Preparing and delivering written, oral or visual material for the workplace that presents information.
• Writing or composing original material concerning format, order, clarity, conciseness, style, terminology and creativity.
• Knowledge of the principles and practices of managing businesses.
• Knowledge of office administrative and clerical practices and procedures.

To apply for this position, please forward your resume to Terra Quinn, terra.quinn@cbdc.ca, by January 28th, 2021. Please state Executive Assistant (EA) as the subject. We thank all applicants for their interest; however, only those selected for an interview will be contacted.